Human Resource Representative

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About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves approximately 4,000 students in 21 graduate and 31 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu.

Application deadline: 11/28/2022

Minimum Starting Salary: $17.87 per hour / 7.5 hour work day

Summary:
The Human Resource Representative reporting to the Assistant Director for Labor and Employee Relations is responsible for assisting with routine disciplinary issues, serves as the primary contact for leaves of absence and assists with various labor relations matters.
Duties & Responsibilities:

• Assists in the UIS compliance and servicing of employee Leaves of Absences, including administration and tracking of FMLA, FFCRA/ARPA, Military, VESSA and SURS disability processes. Serve as resource and provide information to supervisors and employees around related laws and leave policies, campus practices and procedures. Collaborate when appropriate with University Workers’ Compensation liaison.

• Communicates appropriate information regarding an employee’s leave of absence with the employee and employees within the University who have an operational need to know. This may include, but not be limited too human resources and unit supervisory staff.

• Monitor compliance with mandatory trainings, including, but not limited to the annual ethics training, Title IX training and technology trainings and other mandatory trainings. Assists in the processing of disciplinary actions for employees who are non-compliant.

• Provides support to the collective bargaining process. This may include serving on the University bargaining team, coordinating meetings and/or serving as a primary contact on various issues.

• Participate in labor management meetings and liaison with various union representatives as appropriate.

• Assist the Assistant Director of Labor & Employee Relations with the civil service disciplinary process, including explaining the processes and forms that are required, disseminating forms.

• Prepare and/or format/edit labor relations documents. This may include collective bargaining agreements, grievance responses.

• Assist in the costings of proposals for the bargaining process.

• Assists in the development and presentation of training programs.

• Performs other duties as assigned.

Employment Policies and other information:

Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.

UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.

Residence Reference: For full consideration, applicants must be residents of the State of Illinois.

New Policy: All offers for employment are contingent upon proof of vaccination against the COVID-19 virus, or an approved exemption, pursuant to UIS New Hire COVID Policy Supplement.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current or former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.

• You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
• Your pension from the State Universities Retirement System may affect the amount of your:

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at hremployment@uis.edu or call 217-206-6652.